To write minutes of committee meetings and distribute to all committee members irrespective of their attendance.

To write minutes of Annual General Meeting.

To maintain records of all minutes of committee meetings and AGMs.

To write to prospective members whose application for membership has not been accepted using standard letter repeating that the club will not enter into correspondence on the subject.

To receive and send out any correspondence related to the organisation of the club.

To advise AIVC of change of address of any of Chairman, Secretary, Treasurer or ALO.

To act as signatory for BNHIVC cheques.

To ensure that due notification of the BNHIVC AGM is provided and to co-ordinate motions proposed for the AGM in accordance with the Constitution.

September - Discuss Motions / Proposals for AGM with Chairman